Refund Policy and R2T4

Refund Policy

As a non-profit institution, LMM works hard to make sure that Students who are in need of financial assistance do not incur any financial obligations before, during, or after participating in vocational training programs. If a student fails to complete the program, they are required to return their books, uniforms, and remove all personal property from the premises.

Refunds for books, supplies, and consumable fees ever applied shall be made in accordance with Ohio Administrative Code section 3332-1-10.1 If the student is not accepted into the training program, does not begin classes or withdraws on the first day of classes, all monies paid by the student shall be refunded within 45 days of the class start date.  Refunds, when due, are made without requiring a request from the student. If any fee or tuition were ever to be collected, LMM follows the following provisions in accordance with Council on Occupational Education Standards and with the provisions established by Ohio Administrative Code section 3332-1-10:

  • For programs of 12 months or less:
    1. Retention of tuition and fees collected in advance for a student who does not commence class shall not exceed $100.
    2. A student who withdraws during the first 10% of the period of financial obligation shall be refunded at least 90% of their tuition.
    3. A student who starts class and withdraws before the academic term is 15% completed will be obligated for 25% of the tuition and refundable fee plus the registration fee.
    4. A student who starts class and withdraws after the academic term is 15% but before the academic term is 25% completed will be obligated for 50% of the tuition and refundable fees plus the registration fee.
    5. A student who starts class and withdraws after the academic term is 25% completed but before the academic term is 50% completed will be obligated for 75% of the tuition and refundable fees plus the registration fee.
    6. A student who starts class and withdraws after the academic term is 50% completed will not be entitled to a refund of the tuition and fees.
  • For programs beyond 12 months:
    1. Students are not obligated to pay any fees beyond the 12 months if the student withdraws during the first 12 months
    2. Refunds are calculated as listed above.
    3. If the student withdraws during any subsequent period following the first 12 months, the student’s refund for the unused portion of the tuition applicable to the period of withdrawal is calculated as listed above.

The school shall make the appropriate refund within thirty days of the date the school is able to determine that a student has withdrawn or has been terminated from the program.  Refunds shall be based upon the last date of a student’s attendance or participation in an academic school activity.

Financial Aid Warning

Students who fail to meet Satisfactory Academic Progress (SAP) requirements will be placed on financial aid warning during their next semester of attendance.  Students may still receive financial assistance while on financial aid warning; however, they must meet all Satisfactory Academic Progress requirements to receive financial assistance during subsequent semesters.  Students who are placed on financial aid warning will be evaluated at the end of their warning semester.  Failure to meet these SAP requirements will result in the student being placed on financial aid cancellation.

Financial Aid Cancellation

A student’s financial aid may be cancelled for any of the following reasons:

  • Failure to make progress toward a 2.00 (3.00 for graduate students) Institutional and Overall Cumulative GPA
  • Failure to meet the pace (completion rate) required
  • Failure to meet the Satisfactory Academic Progress requirements during a warning semester
  • Complete withdrawal from the School during a semester for which aid was received
  • Failure to complete any credit hours attempted during the semester with a passing grade
  • Failure to meet terms of the conditional admission status
  • Exceeding the maximum time frame required for completion of your degree
  • Being placed on academic suspension by the Office of Records and Registration
  • Failure to meet stipulations as mandated by the Satisfactory Academic Progress Appeals Committee in the granting of your financial aid cancellation appeal

Return to Title IV (R2T4)

The Federal Return of Title IV funds formula (R2T4) dictates the amount of Federal Title IV aid that must be returned to the federal government by the school and/or the student.  The federal formula is applicable to an eligible student receiving federal aid when that student withdraws at any point in time during the enrollment period.

If a student did not start or begin attendance at the school, the R2T4 formula does not apply.

For Official Withdrawals

  • If a student wishes to withdraw from school, they must notify the Director of the school, Ian Marks.  The notification may be in writing or orally.  A student’s withdrawal date is the date the school received notice from the student that they are withdrawing.
  • The date the notification is received is the date of determination.  The Director must begin the withdrawal process.

For Unofficial Withdrawals

  • For unofficial withdrawals a student’s withdrawal date is their last day of physical attendance (LDA). The school’s determination that a student is no longer in school for unofficial withdrawals is determined after 14 days of non-attendance.

Return of Title IV calculation

The federal formula requires a Return of Title IV calculation if the student received or could have received. Federal financial assistance could be the form of Pell Grants, Direct Loans, Direct Plus loans, FSEOG, TEACH, and Iraq Afghanistan Service Grants (IASG) during the period of enrollment.  The percentage of Title IV aid earned is equal to the percentage of the period of enrollment that was completed as of the withdrawal date if this occurs on or before the 60% point of time.  The percentage that has not been earned is calculated by subtracting the percentage of Title IV aid earned from 100%.

The percentage of the period of enrollment completed is calculated by the days completed in the period of enrollment) as of the withdrawal date divided by the scheduled days in the period of enrollment.

The amount to be returned is calculated by subtracting the amount of Title IV assistance earned from the amount of Title IV aid that was disbursed as of the withdrawal date.

If a student receives less Title IV funds than the amount earned, the school will offer the student a disbursement of the earned aid that was not received at the time of their withdrawal which is called a post-withdrawal disbursement.  Post-withdrawal disbursements will be made from Pell Grant funds first, if the student is eligible.  If there are current educational costs still due the school at the time of withdrawal, a Pell Grant post-withdrawal disbursement will be credited to the student’s account. Any remaining Pell funds must be released to the student without the student having to take any action. The funds must be released as soon as possible but no more than 45 days after the date of determination.  Any federal loan program funds due in a post-withdrawal disbursement must be offered to the student and the school must receive the student’s authorization before crediting their account.

If a credit balance still exists on the student’s account after the R2T4 and institutional refund calculations are done, that credit balance must be used to pay any grant overpayment that exists based on the current withdrawal within 14 days from the date that the R2T4 calculation was performed.  The overpayment must be eliminated prior to offering a credit balance to a student.

The following Title IV refund distribution is used for all FSA students due a refund:

  • Federal Pell Grant
  • Teach Grant
  • Iraq Afghanistan Service Grant

Returns must be made as soon as possible to the federal programs but no later than 45 days after the date of determination.

The statute requires that a student is responsible for all unearned Title IV program assistance that the school is not required to return.  This is determined by subtracting the amount returned by the school from the total amount of unearned Title IV funds to be returned.

Appeal Procedures

If a student fails to meet the requirements of financial aid warning and subsequently loses financial aid eligibility, he/she may file an appeal.  All appeals must be made in writing.  Students are strongly encouraged to work with the Academic Director to develop an academic plan that successfully meets the requirements of both their academic program and the satisfactory academic progress financial aid policy.

Students will have the option of attending/enrolling in classes when an appeal is necessary. However, financial aid eligibility will not be calculated and released unless the appeal is approved. If the appeal is denied, the student is responsible for any balance owed to LMM. The student must also meet all SAP requirements in order to be considered for future reinstatement.

Please refer to the SAP Appeals Process for more information.